IT - Data Outlet Installation Request Process

The Division of Information Technology (DoIT) in conjunction with Physical Plant, has completed a time and materials (T&M) contract with two vendors for campus data cabling needs. The winning contractors meet or exceed all required certification levels and are contractually required to follow EMU and industry defined standards as well as industry best practices for data cabling.

Request Process

Effectively immediately, to initiate a data drop installation request, please send a completed requisition to: Division of Information Technology, Attn: Ralph Fitzpatrick, 127 Pray-Harrold. The completed requisition must include Banner Fund/Org/Program information, appropriate signatures and a description of the request. DoIT will then create a work order for the requested work and assign the contractor to complete the work. Once the work has been completed, DoIT will be notified by the contractor and we will activate the new data drops as appropriate in the communications closet(s). We will then send an email as defined below to let the appropriate person know that the data drop installation is complete and ready for use. Note: Unfortunately, the contractors are not permitted to accept orders directly from departments using university purchasing cards. Departments contacting contractors directly will be referred to DoIT for assistance.

Required Information:

• Suggested Vendor should be: Division of Information Technology , 127 Pray-Harrold, ATTN: Ralph Fitzpatrick.
• Building name(s) and room number(s) where new drop(s) are to be installed - be as specific and detailed as possible, more is better.
• Site contact information - name, e-mail, and phone of the person that DoIT or the contractor can contact for questions about specific location of requested drop(s).
• Completion contact information - name, e-mail, and phone of the person DoIT will notify when the work is complete, if different from the Site Contact.

Optional Information:

• Additional contact or description information for special circumstances
• Amount for the data drops (based on per drop cost of $307)

A sample req in PDF format is available here for your convenience.

Requisitions that do not include the information requested above may result in delayed installation while we work with you to gather all required information. Requisitions without appropriate account numbers and/or authorized signatures will be returned.

Other Relevant Information

Completion time for data drops is typically 1-2 weeks from receipt of requisition. However, if you need a drop installed by a specific date, note the required completion date on the requisition and follow up with email to Ralph Fitzpatrick. Although we cannot guarantee a quicker turn-around, we may be able to achieve a tighter deadline, if required.

The new contracts include a "not to exceed" cost of $307 per drop. This per drop cost may be included on the requisition. It is generally safe to assume that $307 per drop estimate is accurate for up to four new drops ordered on a single requisition. Should a department need to order more than four drops on a single requisition, we recommend that they contact Ralph to request a cost quote as the per drop cost will likely be slightly lower.

DoIT collects no fees for this service. All costs charged against requisitions submitted in accordance with this procedure are actual costs billed by the contractor in compliance with their competitively bid contracts.

Should you have any questions about this process, please feel free to email Rocky Jenkins (Rocky.Jenkins@emich.edu) or Ralph Fitzpatrick (Ralph.Fitzpatrick@emich.edu) and one of us will respond as soon as possible.