The Process

1. Submit your departmental roster.

If you have not already completed and submitted your department's roster the form is available here.

***2008-2009 COMPUTER REFRESH PROGRAM ELIGIBILITY CRITERIA***

FACULTY/STAFF
•    Full-time position/FTE
•    Paid 100% out of General Fund (Multiple general fund accounts allowed but can only count in one department/area’s allocation)
•    A computer is required for a significant portion of the position's job duties (e.g. positions such as custodial, grounds, food service, etc. are not eligible).

LECTURER
•    100% lecturer appointments (as defined by University/Lecturer contract) paid out of General Fund (Multiple general fund accounts allowed but can only count in one department/areas allocation)

NOTE: Open/vacant positions can only be included on the roster for faculty searches expected to be filled for Fall 2008 or staff positions that are already posted (please note posting number on the roster). 

***ROSTER SUBMISSION***
Complete the roster spreadsheet with the following information:

1.    Department Name:
2.    Department Head's Name:
3.    Date Submitted:
4.    Name of the person who completed the roster:

Then list the following information for each employee in your department who meets the CRP's eligibility rules listed above.

1.    Faculty/Staff Name (please enter this in Last, First format)
2.    Banner E-ID
3.    Role (e.g. Faculty, Lecturer, Staff)
4.    Primary Payroll Fund/Org
5.    Secondary Payroll Fund/Org (if paid from more than one account)
6.    Year of the current CRP 3 year cycle that the employee will receive (or received) a computer (2006, 2007 or 2008).*

*To determine the number of positions that will receive a computer in each year of the cycle, divide the total number of eligible employees by 3.  If not divisible evenly by 3, round to closest number for years 2006 and 2007, and adjust for year 2008.  For example:
•    A department with 6 eligible employees will receive 2 computers in 2006, 2007 and 2008.
•    A department with 5 eligible employees will receive 2 computers in 2006 and 2007 and 1 computer in 2008.
•    A department with 4 eligible employees will receive 1 computer in 2006 and 2007 and 2 computers in 2008.

NOTE:  You should not include any faculty/staff that have imminent retirement dates.

***NOTE ABOUT POSITION ELIMINATIONS***
Departments should complete their roster based on all of their currently filled positions.  The rosters should in NO way indicate any positions/staff departments plan to eliminate due to budget considerations. However, we have provided a field near the top of the roster spreadsheet for departments to indicate the number of positions which will be eliminated during the 2008-09 fiscal year.

Once completed, send the form as an email attachment to ron.woody@emich.edu. You will receive a confirmation back to let you know how many computers your department is eligible to receive in this round.

2. Review the models available for this round of the Refresh Program and print out
    order forms.

Click here to review available models and print forms.

NOTE: We are again using an online system for completing and printing out the order forms this year. All forms must be completed through this system. Hand-printed forms will not be accepted.

3. Attach the printed forms to a requisition.

If your department is ordering both Dell and Apple systems, submit one requisition with the Dell order forms and another requisition with the Apple order forms. Requisitions should be completed in the following format:

Dell Requisition

Apple Requisition

4. Send the completed requisitions with attached order forms to "Computer Refresh
    Program" at 106 Halle Library.

5. Get the new computers setup.

All computers will be delivered directly to your office. Call the IT Help Desk (7-2120) or your local technician when they arrive to schedule a time to have them setup.

Please print out and complete a CRP Checklist form for each machine that needs to be set up.  The form should be attached to the computer.

NOTE: The IT Help Desk's ability to place new systems will be very limited from the 4th week of August through the end of September. New computers which arrive on campus during this time will likely not be placed until late September / early October.

All systems will have the following applications installed on them by default:

		Microsoft Office 2007 (Windows) Office 2008 (Macintosh)
		Internet Explorer and Firefox browsers
		Thunderbird email client
		All Banner software (including ODBC drivers)
		McAfee VirusScan (Windows) or Virex (Macintosh)
		Acrobat Reader
		Standard Windows or Macintosh utility applications
		iLife Suite (Macintosh systems only)
		Secure FTP client

NOTE:Technicians will not install any applications on the computers that are not licensed. If you need software installed other than those listed above, you will be required to produce evidence of a license (even if the application is currently installed on your old computer).

6. Get to work!!